Academic Progression Policy
Student Handbook > Student-Academic Policies & Procedures  >  Academic Progression
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Effective for undergraduate students from 27 May 2019 and for postgraduate students from 22 July 2019.

1. Purpose

The Academic Progression Policy (“policy”) provides a framework for institutional oversight and monitoring of students’ academic performance and progress. The Institution takes a student-centred approach that aims at student success. To that end, this policy ensures that students receive appropriate learning support, while also providing for appropriate consequences where a student continues not to achieve satisfactory academic progress following intervention.

2. Scope

This policy applies to all students of the Institution with the exception of ELICOS students who are governed by the ELICOS Course Progression Policy.

3. Definitions

Academic progression is the level of academic standing or achievement made by a student towards completion of their course in each study period. Academic progression involves active monitoring by the Institution of students’ academic achievement and the provision of appropriate communication and support to maximise the possibility of success.

Academic standing is the status of a student’s progress towards completion of their course. Academic standing is determined at the end of each standard study period.

Board of Examiners means the committee designated to review all students’ academic results and progression status according to the institutional Governance Charter.

Domestic student is a student who is an Australian citizen, a New Zealand citizen or a holder of an Australian permanent visa (including Humanitarian visas).

Exclusion is the cancellation of a student’s enrolment in their course and the termination of their rights and privileges as a student including the right to re-enrol in their course or be admitted to another course at the Institution, for a defined period normally two years.

Institution means the college, institute or school registered as the trading or business name under the legal business entity of International College of Management, Sydney Pty Ltd the trustee for The ICTHM Trust (ABN No 54 174 259 919, CRICOS Provider Code: 01484M, TEQSA Provider ID: PRV12025 & RTO No: 90851).
International student is a student who is not a domestic student, and who may hold a student visa and is protected by the ESOS legislative framework.

Intervention strategy is a plan of action adopted and communicated to the student to address and reduce the causes of academic failure of that student identified as academically at risk.

4. Policy statements

4.1. The Institution recognises the importance of maintaining satisfactory academic progression as it indicates that a student is achieving the learning outcomes for each stage of their course and is on track to complete their course.

4.2. Progression requirements will apply to each course at the Institution and will include: a maximum time for completion of the course; a minimum and maximum study load; and limits to the number of times a student may repeat a failed subject.

4.3. In certain circumstances, a student may be permitted to exceed the normal study load up to a limited amount.

4.4. The Institution will ensure that students have the necessary tools to evaluate their progress, including clearly communicating in writing, in clear and plain English, the requirements of academic progression before they commence in their course, and providing timely feedback on all assessment tasks.

4.5. Students are primarily responsible for their own academic performance and academic progression.

4.6. The Institution recognises that there are different levels of academic standing and undertakes to identify students who are not achieving satisfactory progress as soon as is practicable.

4.7. Students’ progress will be actively monitored, and students provided with information about the outcomes of the mid-study period review and the end of study period review, when their academic standing is determined.

4.8. Students identified as not achieving satisfactory progress will be advised of their status in a timely manner.

4.9. Appropriate information, learning and other support relevant to the level of academic standing will be provided to students identified as not achieving satisfactory academic progress.

4.10. Where a student fails to meet academic progression requirements, the Institution may suspend or exclude that student from a course or impose conditions on their enrolment.

4.11. The Institution recognises that students may have extenuating circumstances that affect their performance and students who are deemed to not be achieving satisfactory academic progress will have a right to appeal any decisions and actions undertaken by the Institution.

5. Roles and responsibilities

5.1 The Academic Board is responsible for:

  • approving the criteria for progression requirements that will apply to each Institution course, which will include: a maximum time for completion of the course; a minimum and maximum study load; and limits to the number of times a student may repeat a failed subject;
  • approving the criteria by which the levels of academic standing are determined.

5.2 The Deputy Vice-Chancellor (Learning & Teaching) is responsible for approving variation to course progression rules.

5.3 The Board of Examiners is responsible for monitoring academic progression, identifying students who are not achieving satisfactory academic progress, approving appropriate interventions and reporting to the Learning and Teaching Committee.

5.4 The Registrar is responsible for communicating all interventions to students (both mid-term and post Board of Examiners), approving requests for extension of time permitted to complete a course and for maintaining records in relation to the implementation of this policy.

5.5 The Learning and Teaching Committee will review student appeals in relation to the Institution’s decisions and actions about students’ academic progression.

6. Related and superseded documents

Academic Progression Procedures
Assessment Policy
Course Development and Approval Procedures


Approved by Academic Board on 5 April 2019.