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Articulations Policy and Procedures
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1. Purpose

To provide a framework for:

  1. establishing and maintaining defined pathways for students transferring into a course offered by the Institution, either from an external institution or from another course within the organisation; and
  2. ensuring articulation pathways are formalised in agreements so that the academic standards and reputational status of the Institution are maintained and upheld.

2. Scope

This policy applies to current students of the Institution and external students who wish to study a course under an arranged articulation agreement. 

3. Definitions

Articulation is a process that enables students to progress from one completed qualification to another with admission and/or credit in a defined pathway.

Credit is the value assigned for the recognition of equivalence in content and learning outcomes between different types of learning and/or qualifications which reduces the amount of learning required to achieve a qualification.

Internal articulation is a defined qualification pathway within the Institution’s suite of courses.

External articulation is a defined qualification pathway between the Institution and an external educational institution, either in Australia or overseas.

4. Policy statements

4.1 Articulation arrangements will enable students to progress from one qualification to another qualification with admission and/or credit granted in a defined qualification pathway. Defined articulation pathways may be for transfer across qualifications at the same level or between qualifications at different levels, either within the Institution’s internal suite of courses (internal articulation) or as arranged with an external provider (external articulation).

4.2 In assessing the viability of a potential partner for an external articulation agreement, the Institution takes into account the comparability and equivalence of the articulating institution’s course, notably:

  • the learning outcomes;
  • the volume of learning;
  • the content; and
  • learning and assessment approaches.

4.3 In order to assess the amount of credit which may be awarded, the Institution maps the specified learning outcomes for the articulating course against the learning outcomes of the relevant course. Credit for a subject within the Institution’s course curriculum will only be granted where there is a substantial match against the learning outcomes of that subject. In determining credit as part of the assessment process, the Institution will ensure the Advanced Standing Policy is being adhered to.

4.4 The existence of an articulation agreement does not preclude an individual student applying for additional credit under this policy, however in all cases the total amount of credit granted must comply with the rules pertaining to the maximum credit allowable (refer to the Advanced Standing Policy). Learning pathways based on articulation arrangements will not unfairly advantage or disadvantage students, as the Institution will seek to maintain the integrity of its academic learning pathways.

4.5 The CEO has delegated authority by the Board of Directors to approve external articulation arrangements, and the DVC (Learning and Teaching) to approve internal articulation arrangements, by evidence of the mapping of the learning outcomes of the original course against the one for which credit is sought has been considered, along with any other relevant information. All approved articulation agreements are reported to the next available Academic Board.

Once approved, the articulation arrangement is set out in a formal agreement, signed by both parties – in the case of external partners – and recorded in the Institution’s register of approved articulation agreements. In the case of internal articulations, a formal document is also developed to record details of the arrangement, and this too is added to the register.

Articulation agreements will remain active for a maximum three-year period from the activation date, subject to review. In the case of internal articulation arrangements, there is no prescribed period however, if a course becomes part of a teach-out process, the arrangement will be voided and students will be managed according to the Institution’s Course Teach-out and Transition Procedures.

5. Procedures

5.1 Developing an internal agreement

5.1.1 A defined qualification pathway within the Institution’s suite of courses suitable for an articulation arrangement is established as an internal articulation agreement.

5.1.2 A Head of Course, Manager or equivalent (proposer) may propose to establish an agreement by submitting an application to the DVC (Learning and Teaching).

5.1.3 The application must include details of the proposed articulation and information and evidence of the following:

  1. an evaluation of the effectiveness of the pathway in facilitating the mobility of students within and across sectors (if relevant to the institution), and within and across qualifications
  2. course information and proposed mapping of subjects, and
  3. any additional information, if required.

5.1.4 The DVC (Learning and Teaching) will assess the application in conjunction with the proposer and/or other relevant staff member in a timely manner.

5.1.5 The assessment process will:

  1. identify equivalencies in subject content, individual course competencies and learning outcomes between the qualifications that will comprise the internal articulation agreement
  2. identify student eligibility for admission and/or credit and the amount of credit that may be granted
  3. ensure seamless transition of students from one qualification to another.

5.1.6 The DVC (Learning and Teaching) has authority to approve internal articulations agreements. If approved, details of the internal articulation will be reported to Academic Board, circulated to relevant staff and students, recorded in the register and made publicly available and accessible to students.

5.2 Developing an external agreement

5.2.1 A defined qualification pathway suitable for an articulation arrangement with another provider is established as an external articulation agreement.

5.2.2 A Head of Course, Manager or equivalent (proposer) may apply to establish an agreement by submitting an application to the DVC (Learning and Teaching). The proposer may interact with prospective partners and other relevant staff to establish these agreements and compile supporting information and evidence. All submitted documents must be in English or translated to English by a licensed translation service, in the case of courses conducted in a language other than English.

5.2.3 The assessment process will:

  1. identify equivalencies at the qualification level, ensuring that all AQF level criteria is satisfied;
  2. identify equivalencies in subject content, individual course competencies and learning outcomes between the qualifications that will comprise the external articulation agreement;
  3. identify student eligibility for admission and/or credit and the amount of credit that may be granted; and
  4. ensure seamless transition of students from one qualification to another

5.2.4 The DVC (Learning and Teaching) will undertake due diligence in consultation with the proposer and other staff as needed when assessing the application. This process will assess relevant governmental, legal, educational registration and accreditation requirements of the proposed partner and their strategic and educational fit with the Institution. The timeframe to undertake due diligence assessment will vary depending on the complexity of the assessment.

5.2.5 The DVC (Learning and Teaching) will submit documents with details of the proposed articulation arrangement and recommendations, including admission and/or credit outcomes, to the CEO for a decision.

5.2.6 The CEO has authority to approve external articulation agreements. If approved, details of the external articulation will be reported to Academic Board, circulated to relevant staff and students, recorded in the register and made publicly available and accessible to students.

6. Review of agreements

6.1 Monitoring and review of agreements must be undertaken to ensure that they are educationally feasible and that the academic, strategic and reputational case for continuing each agreement is appropriately considered. Agreements will also be reviewed whenever there is a change in any of the courses.

6.2 All articulation agreements – internal and external – will be reviewed annually in terms of their performance. All performance data will be submitted as part of normal course performance monitoring and review processes to the Learning and Teaching Committee who will consider the data. In the event of an adverse outcome of this review, corrective action will be taken to address the situation.

6.3 Full reviews of external agreements will be undertaken at the end of the three-year period (or expiry date) or earlier if the agreement is impacting negatively on students or the reputation of the Institution. The DVC (Learning and Teaching) will initiate reviews of all articulation agreements to ensure they meet intended outcomes, benefits and targets, and any recommendations resulting from the review will be taken to the Academic Board for a decision.

6.4 If continuation is decided, the DVC (Learning and Teaching) or their designee will notify relevant staff/parties of the review outcome, amend the agreement if needed, and arrange endorsement by the relevant parties. If continuation is not approved, the DVC (Learning and Teaching) will notify relevant staff/parties of the review outcome and provide written reasons for the decision.

7. Register of agreements

7.1 All approved articulation agreements must be added to the register of articulation agreements where they are maintained and reviewed as part of an overarching quality assurance process.

8. Roles and responsibilities

  • Responsible Officer: Deputy Vice-Chancellor (Learning and Teaching)
  • CEO: has delegated authority to approve external articulation arrangements.
  • DVC (Learning and Teaching): has delegated authority to approve internal articulation agreements.
  • Academic Board: has oversight of the entire articulation process and for monitoring performance.
  • Executive Management Group (EMG): the EMG has overall responsibility for implementation of the policy in liaison with the policy owner.

Related documents

Advanced Standing Policy

Advanced Standing Procedures

Admissions Policy

 

Approved by Academic Board 8 December 2017

Further reading
Name View
International Agreement Application.pdf
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