Articulations, Agreements and Institutional Alliances Procedures

1.2 The proposal must include completed EOI form and the following documentation where applicable:

a. appropriate and clear key performance indicators (KPIs) or a benefit statement;

b. supporting documentation such as institution profile, collaboration plan or course curriculum documentation;

c. completed credit transfer mapping document; and

d. indication of timeframe for achieving or meeting the KPIs or benefit outcomes.

1.3 The Proposer must seek initial approval from the Senior Vice President (Domestic and International Development) for sign-off recommending next step of approval assessment. See Step 2.

1.4 The completed proposal is then submitted to the Associate Vice President – International (Offshore) to commence the approval process and attach the checklist for approval to review and sign-off.

1.5 The proposal including the supporting documentation is logged and uploaded in CRM System.

1.6 The Institution agreement register will be updated to include details of the proposal with a status of “Pending Approval”.

Deans

Senior Vice President (Domestic and International Development) or President and Managing Director (President)

Associate Vice President – International (Offshore)

a. external articulation agreement;

b. internal articulation agreement;

c. student exchange agreement;

d. study abroad agreement;

e. study tour agreement;

f. staff exchange agreement; and

g. memorandum of understanding (MOU) for strategic collaborations.

2.2 Should a proposal request an articulation agreement, the Associate Vice President – International (Offshore) forwards the application to the Deans for credit mapping and approval.

2.3 Should a proposal include a component of Industry Placement, as part of a Work Integrated Learning (WIL) subject, DVC (L&T) will consult with Professional Placement and Alumni Manager in the approval process.

2.4 Potential partner references may be checked, as per the EOI, on a case-by-case basis.

2.5 The proposal assessment outcome is recorded on CRM System.

2.6 The outcome is forwarded to the Proposer and Associate Vice President – International (Offshore) for further processing.

2.7 Where a collaboration is not approved, the Proposer will send the outcome via email to the potential partner.

2.8 Where a collaboration is approved, the Associate Vice President – International (Offshore) sends the application to the Associate Vice President (Quality Assurance and International Compliance) who checks all application documentation for compliance and risk assessment and if satisfied, prepare the draft agreement and/or MOU (as required) using the approved Institution’s templates (unless upon agreement, the potential partner’s template is used). Any variations to the terms of an agreement/MOU will be considered and approved on a case-by-case basis.

2.9 The draft agreement and/or MOU documentation is forwarded to President for approval.

2.10 The potential partner is notified of the approved proposal via email with the agreement/MOU terms.

2.11 Any further variations from the potential partner to the terms of an agreement/MOU, the Proposer must seek approval from DVC (L&T).

2.12 Once both parties have agreed to a final agreement/MOU, the President signs the document and it is forwarded to the partner for signing (or vice-versa).

2.13 A copy of the signed document is saved in CRM System.

Professional Placement and Alumni Manager

Associate Vice President – International (Offshore)

Proposer and Associate Vice President – International (Offshore)

Associate Vice President – International (Offshore) and Deans

Associate Vice President (Quality Assurance and International Compliance)

Proposer

President

Associate Vice President – International (Offshore)

3.2 External agreements with student numbers associated, including articulation, student exchange, study abroad, will have their performance data (or reciprocity balances in the case of student exchange) reported to the Academic Board annually.

DVC (Learning and Teaching)

4.2 Annual review: Agreements/MOUs may be terminated following an annual review if KPIs or outcomes were not met, the collaboration is negatively impacting the Institution or as deemed appropriate by the Institution. Termination and notification of termination must follow the agreement/MOU terms. Terminations will be recorded in the CRM.

4.3 Agreements/MOUs may be renewed with approval from the President following the terms of the agreement.

4.4 If applicable, a new agreement/MOU is drafted for approved renewals following steps 2.6 – 2.11 above.

4.5 Decisions to renew or not renew an agreement are recorded in CRM System and the Institution register is updated.

4.6 The partner institution will be notified in writing if a collaboration is not renewed.

President

Associate Vice President – International (Offshore)