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Policy - Special Consideration
Student Handbook > Student - Academic Policies
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ICMS is committed to equity and fairness in all aspects of its learning and teaching. ICMS recognises that there may be circumstances where a student is prevented by unavoidable disruption from performing in accordance with their ability.

This policy will support students who experience serious and unavoidable disruption that prevent them reaching their usual demonstrated performance level.

The College is committed to equity and fairness in all aspects of its learning and teaching. The College recognises that there may be circumstances where a student is prevented by unavoidable disruption from performing in accordance with their ability. Where this occurs a student may apply to the Chair of the Appeals, Conduct & Grievances Committee for special consideration. The application must be lodged on the correct form and supported with all relevant supporting documentation.

Circumstances in which the policy will apply

Where an event occurs that:

  1. Could not have reasonably been anticipated, avoided or guarded against by the student
  2. Was beyond the student’s control.
  3. Caused substantial disruption to the student’s capacity for effective study and/or completion of required work.
  4. Substantially interfered with the otherwise satisfactory fulfilment of subject or course requirements.
  5. Was of at least three (3) consecutive days duration within a study period and/or prevented completion of a formal examination.

A problem of no more than 3 days duration will be defined as an acute problem and is not covered by this policy except where that problem caused a final examination to be missed. The occurrence of an acute problem during term is dealt with by discussion between the lecturer and the student.

For an application to be valid, the student must have been performing satisfactorily in the unit prior to experiencing serious and unavoidable disruption. Special Consideration applications must include specific details of how the unavoidable disruption affected previously satisfactory work by the student. Special Consideration applications must be supported by evidence to demonstrate the severity of the circumstance(s) and that substantial disruption has been caused to the student’s capacity for effective study.

All applications will be considered on a case-by-case basis and full consideration will be given to the particular circumstances of the individual student.

Original documentation relating to a Special Consideration application is to be filed on the student’s central file in Student Services. No copies are to be made of any of the documentation submitted by a student.

Circumstances Not Covered by the Policy

These unacceptable grounds include, but are not limited, to:

  1. Routine demands of employment
  2. Routine family problems such as tension with or between parents, spouses, and other people closely involved with the student
  3. Difficulties adjusting to College life, to the self-discipline needed to study effectively, and to the demands of academic work
  4. Routine need for financial support
  5. Routine demands of sport, clubs and social or extra-curricular activities

Conditions existing prior to commencing a unit of study are not grounds for Special Consideration.

The student is responsible for managing their workload in the light of any known or anticipated problems. The student is responsible for contacting Student Services or the Academic Learning Centre if they have a chronic condition.>

Any chronic learning disability must be declared and supported by independent professional advice, at or before initial enrolment if Special Consideration arrangements for examinations or other assessments are to be requested.

The Chair of A,C&G is responsible on behalf of Academic Senate for taking Special Consideration into account when assessing the student’s academic performance.

Special Consideration is intended for a student who is prevented by serious and unavoidable

disruption from completing any unit requirements in accordance with their ability.

This policy will support students who meet the conditions outlined in the rationale.

Special Consideration: a circumstance where a student requires a determination outside the parameters of the policies on appeals, conduct and grievances.

Further reading
Name View
Request for Special Consideration
Request for Unit of Study Withdrawal