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Policy - Advanced Standing
Student Handbook > Student-Academic Policies & Procedures
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This policy is designed to maximise the credit that students can gain, to enhance student progression into and between qualifications, and to aid concurrent enrolment in more than one qualification.

Note: A minimum of 50% of the academic course of study must be completed at ICMS in order to be eligible for an ICMS award.
An applicant granted RPL or Credit Transfer for previous studies will receive a notation on their academic record showing "E" in the Letter Grade column (denoting "exempt"). This will not affect the Grade Point Average (GPA) calculation.

The decision to grant Advanced Standing rests with the Chair of the Teaching and Learning Committee Associate Dean – Teaching & Learning or delegate). In some circumstances an application for credit transfer may also require an interview, demonstration with an academic qualified to make an assessment and/or a challenge examination.

The burden of evidence for any Advanced Standing application rests with the applicant. Evidence must reflect the student’s current levels of knowledge and skills.

It is the applicant’s responsibility to lodge all requests for Advanced Standing no later than thirty days prior to commencing the program (or immediately upon College application if applying within thirty days). All RPL or Credit Transfer assessments are to be conducted prior to the census date.

It is the applicant's responsibility to respond truthfully and accurately to all sections and questions on the application form(s). An applicant who provides false or misleading information in their application(s) for entry into ICMS, RPL or Credit Transfer can be disqualified as an applicant for admission, RPL or Credit Transfer and may be excluded from the College if already enrolled.

If applying for Industry Training exemption certified statements of employment stating job title, responsibilities, number of hours worked and standard of work performance are needed.

Notes related to Credit Transfer

ICMS uses two forms of Credit Transfer:

Credit Transfer - Specified Credit: where the content and learning outcomes of a subject from an accredited course are deemed comparable to the content and learning outcomes of an ICMS subject, or where a student has been deemed competent in the same unit of competency during prior enrolment on an accredited course.

Specified credit is available for students who seek Credit Transfer between courses offered within ICMS, or from an external accredited provider.

Credit Transfer - Block credit: where the learning outcomes of a group of subjects or a qualification are deemed comparable to the learning outcomes of a group of subjects within an ICMS course. Block credit is only granted where ICMS has entered into an official Agreement with an approved Higher Education Provider or Registered Training Organisation – monitored and signed off by the DVC (Academic and Strategic Development), or where students are articulating from one ICMS qualification to another as part of a specified articulation pathway.

Applications for Credit Transfer must include:

  1. Sealed, certified copies of academic records (transcripts)
  2. Official copies of the program curriculum for the course of study undertaken by the applicant, including descriptions of each the duration of tuition for each Unit of Study in hours and credit weighting for each Unit of Study

ICMS accepts the following forms of evidence to support an application for Credit Transfer:

  • AQF qualification testamur issued by an accredited institution
  • formal academic transcript issued by an accredited institution
  • statement of attainment issued by an accredited institution
  • overseas qualification issued by an overseas institution that is listed in the AEI NOOSR Country Education Profiles

All official documents in any language other than English must be accompanied by an official translation into English, bearing the stamp and signature of a certified translator.

The Student Services Supervisor maintains a current Specified Credit and Block Credit Register for the College.

Notes related to Recognition of Prior Learning (RPL)

ICMS accepts the following forms of evidence to support an application for RPL:

  • letters from employers/references (on employers letterhead)
  • curriculum vitae
  • corroborating evidence
  • work documents/job statement and evidence of process
  • portfolios containing samples of work
  • interviews
  • presentations
  • challenge exam
  • performance review evidence
  • practical demonstrations
  • non‐award professional development courses
  • other non‐AQF awards and certificates
  • recognition of merit
  • industry awards
  • other documentation or evidence deemed relevant by the assessor
  • any statement of attainment from a provider registered to deliver Nationally Recognised Training (NRT).
Application and Decision Making Processes - Advanced Standing

Decisions are:

  1. evidence‐based and formally documented
  2. transparent
  3. consistent
  4. academically defensible and take into account the student’s ability to meet the course
  5. made in accordance with AQF policies and guidelines

The Advanced Standing Process comprises three (3) main areas:

  1. Application
  2. Assessment
  3. Appeal
Steps Actions
Part 1 - Information gathering and preparation
  1. Student seeking Credit Transfer and/or RPL books appointment with Student Services.
Student Services explains the Credit Transfer and/or RPL procedure to prospective applicant. Student Services gives applicant an application form, information sheet, and checklist for application process
  1. Student Services will give applicant a copy of the learning outcomes of the subject(s) for which he/she is seeking exemption. Student Services will also explain what information/evidence will assist the application and in what format.
The applicant will gather types of evidence that may assist with the application such as copies of qualifications attained, statements of employment, examples of work completed, and testimony from others as to the applicant’s skill level in relation to the subject syllabi.
  1. If further advice is needed the Associate Dean, Teaching & Learning may assign a subject expert to the application who will advise applicant during the preparation of their application.
The subject expert will be available, by appointment, to advise the applicant on what evidence to provide, assist with completion of the Credit Transfer and/or RPL application form, provide guidance on fulfilling evidence requirements, and suggestions for alternative types of evidence.
Part 2 - Submission
The student submits the Credit Transfer and/or RPL application form and the evidence to Student Services who then passes it on to the Associate Dean, Teaching & Learning for assessment. Note: applications will not be considered until all supporting documentation has been provided
The Dean, Teaching & Learning will facilitate the Credit Transfer and/or RPL assessment in consultation with a subject expert. The Associate Dean may consult widely as a part of this process.
1. Credit Transfer and/or RPL application will be assessed by a nominated subject expert..


  1. If a submission meets requirements, the student will be granted Credit Transfer and/or RPL and will be exempt from taking the relevant subject(s).
  2. If the subject expert determines that further evidence is required, the applicant will be asked to attend an interview or challenge assessment.

2. Applicant contacted and advised by the Student Services that:

  1. further evidence is required or
  2. asked attend an Credit Transfer and/or RPL interview with the Head of School and/or subject expert or
  3. The applicant must sit for a challenge assessment.
The Head of School and/or subject expert will be available, by appointment, to advise applicant on additional evidence and preparation for interview/assessment.
3. Applicant sits challenge assessment or attends interview and/or provides additional evidence as required. Decision on application is made after consideration of additional evidence. If the application is declined the applicant will be required to undertake the subject(s)
If the application for Credit Transfer and/or RPL is denied, the student may appeal to the Academic Appeals Committee Student Services will advise applicant on feasibility of appeal and provide advice on necessary evidence for Credit Transfer and/or RPL assessment.
The appeal must be submitted to Student Services and must clearly state the basis of the appeal. Only appeals based on failure to observe precedent or lack of due process will be considered. Further evidence may only be submitted if this is now available but was not available at the time of the original application. If the appeal is declined, the applicant will be required to undertake the subject(s).

This policy acknowledges that students may have followed different pathways into study at ICMS and may have previously gained knowledge and skills equivalent to ICMS learning outcomes in one or more subjects or competencies.

ICMS in developing this Policy followed the guidelines specified in the AQF Qualifications Pathways Policy.

This policy applies to applicants or currently enrolled ICMS students who are seeking Advanced Standing (Academic Credit) based on:

  • Successful completion of an accredited subject and/or
  • Recognition of their informal learning through work or life experience
  • Accredited studies at an AQF level 5 or above will be considered
  • For bachelor degree, previous credit points attained at 300 level or above are awarded at 200 level only. All 300 level study must be completed at ICMS

ICMS describes the process of granting academic credit under its 'Advanced Standing' policy

'Advanced Standing' is the umbrella term ICMS uses for the granting of credit
This process occurs in tow forms:

  1. Credit Transfer - i.e. credit for studies of equivalent subjects completed at a recognised university or college
    (noting that this comes in the form of either specific credit or block credit)
  2. Recognition of Prior Learning (RPL)

This is shown diagrammatically below:

Term Definition
Credit Transfer [sometimes also called "academic credit" leading to “exemptions”] is granted to applicants or current students who can demonstrate that they have completed equivalent subjects at a recognised university or college and apply to have these studies recognised by ICMS.
Recognition of Prior Learning [RPL] is a formal assessment of an applicant’s, formal, non-formal and informal learning. This assessment is made by an academic subject expert. RPL may be granted following an assessment of the extent to which that person has achieved the required learning outcomes or competency outcomes in a given subject. This assessment can include consideration of relevant work or life experience, work-based programs, self-tuition and non-accredited professional development courses.
Further reading
Name View
Advanced Standing - Application Form