To ensure the College administration of International students requesting a transfer between registered providers is compliant with the Education Services for Overseas Students Act 2000 and the requirements of Part D, Standard 7 of the National Code of Practice 2007.
Under Part D, Standard 7 of the National Code of Practice 2007, registered providers are restricted from enrolling transferring students prior to the student completing six (6) months of their principal course of study, except for the circumstances outlined in the Standard.
International students requesting a transfer between registered providers prior to the completion of the first (6) months of their principal course (i.e. the highest qualification course for which the student visa was granted), must request approval for the transfer and must obtain a Letter of Release.
The College administers international student's requests for transfer between (registered) providers in accordance with the Education Services for Overseas Students Act 2000 and the requirements of Part D, Standard 7 of the National Code of Practice 2007.
A Letter of Release is not required in circumstances where:
A Letter of Release will only be issued when the College is satisfied that:
Students must submit the following two (2) weeks prior the census date of the term – in order for the College to provide them with a Letter of Release:
[Where a student is less than 18 years of age, written evidence of the legal guardian and/or government sponsor's support for the withdrawal is also required. Additionally the receiving registered provider will accept responsibility for the general welfare arrangements set out in Standard 5 of the National Code of Practice 2007].
The College will deny a request for a Letter of Release where:
Where a Letter of Release is granted:
Where a Letter of Release is denied (not granted) the student will be provided with written reasons for the refusal and will be informed of their right to appeal the College decision in accordance with Standard 8 of the National Code of Practice 2007.
A student will be notified of the College's decision regarding their request for transfer to another provider in writing within 10 working days of the submission of the completed 'Application for Withdrawal from Course' and 'Request for Letter of Release' forms.
The College will not enrol a transferring student before the student has completed six (6) months of their principal course with their original provider unless the exceptions in Standard 7.1 are satisfied.
The exceptions are those where:
Note: Before the College will enrol a student transferring from a releasing registered provider:
If the College refuses to release a student or the College does not respond within a reasonable time (i.e. normally no less than 10 days and no more than 20 days), the student may appeal the decision according to the College's Student Grievance Handling Policy and Procedure.
Students transferring between registered education providers may be required by DIBP to apply for a new student visa, depending on the course of study and the status of the new education provider. To apply for a new student visa, due to the transfer between providers, students much have a letter of offer or CoE from the new education provider.
If a student, who holds a student visa issued under SVP arrangements, transfers to a course of study that is not eligible for streamlined visa processing and they have not been granted a new visa appropriate to the new course then their student visa might be considered for cancellation by DIBP.
Public access policies and procedures from a number of higher education providers were accessed in the development of this Policy, with particular acknowledgement to, and appreciation of, relevant documents produced by the University of Melbourne, University of New South Wales and Monash University.
Legal & Policy Framework
The College administers the transfer of international students between registered providers, in accordance with the Education Services for Overseas Students Act 2000 and the requirements of Part D, Standard 7 of the National Code of Practice 2007
This policy applies to all international students, enrolled in either a Foundation, Undergraduate or Postgraduate course, who request a transfer between Registered Providers prior to the completion of (at least) six (6) months of their Principal Course.
Note: After the first six (6) months of the principal course no restrictions apply. The restriction applies to any prerequisite courses in a package of courses, as well as the first six months of the principal course.
The terminology and usual meanings of words, expressions and acronyms is noted in the Glossary of Terms contained within the Student Handbook.