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Examinations - Deferred Examinations/Assessment
Student Handbook > Student - Academic Policies
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Deferred Examination/Assessment Policy

A student may apply for a deferred examination on the following two grounds:

1) The student was unable to sit the final examination or assessment for approved medical reasons or extenuating/exceptional circumstances. This must be lodged within 2 working days of the original exam date.

2)  A student who, before the date prescribed for the examination in a subject, considers that their preparation for the examination has been or is being adversely affected by medical or other factors. This must be lodged at least 2 working days prior to the original exam date.

Deferred examinations are offered on day one and day two of ‘O’ week of the following trimester. 

If you are unable to sit a scheduled deferred examination/assessment, a zero mark will be awarded and no further deferred attempt will be possible for that same examination.

Until you complete the deferred examination/assessment you will have an incomplete result. Once you complete the deferred examination/assessment that result will be final.

Medical Certificates must meet the definition as stated in the Student Handbook Glossary. They cannot be signed by a member of your family.

Criteria for Deferred Examination/Assessment Applications

Circumstance

Required Documentary Evidence

Illness of the student

A medical certificate, certifying that the student received medical attention on, or within 2 days immediately prior to, the scheduled examination and that the diagnosed condition would prevent/prevented the student from undertaking the examination

Illness of immediate family where student is principal carer

A medical certificate certifying that the immediate member of the family for whom the student was the principal carer was ill and required the presence of the student at the scheduled date and time of the examination

Death or funeral of a member of the students family or a person with significant relationship to the student

Official documentary evidence of the death or funeral, or a copy of the relevant published death or funeral notice at or before the scheduled time of the examination.

Evidence of the students relationship with the deceased

A letter from a doctor or the funeral director stating that the student’s relationship to deceased is acceptable.

Car accident

The police incident report or NRMA report

Unforeseeable major disruption to the public transport system

A public statement or media release from the Roads and Traffic Authority (RTA) confirming such disruption

Religious observance

A letter from the students’ place of worship stating the student is unable to attend examinations due to religious observance or obligation. (Note this must be provided in advance of the examination date)

Sporting commitments at the State or national level

Documentary evidence confirming representative selection. (Note this must be provided in advance of the examination date)

Examples of circumstances which do not constitute acceptable grounds for the granting of a deferred examination include, but are not limited to:

  • Holiday arrangements, travel or accommodation bookings
  • Return to home country
  • Work commitments, shift requirements or a call to work at short notice
  • Misreading the examination timetable
  • Sleeping in
  • Failure to arrange transport to ensure timely arrival at the examination venue
  • Attendance at functions such as birthday or wedding celebrations
  • Heavy academic workload
  • Any claim that is unsubstantiated by relevant supporting documentation

 

Students are on occasion unable to sit for a final examination on the timetabled day and time. This situation places a burden on the student who may fail the subject or have to wait an entire term to sit the examination again. Where justified extenuating circumstances exist students may be given the opportunity to sit a supplementary or special examination

Any student who is absent from the original timetabled exam with extenuating or exceptional circumstances

Term Definition
Deferred examination an examination granted to a student who has been absent from the original date of the examination for extenuating circumstances
Extenuating / Exceptional circumstances an event beyond the students control that impacts their ability to attend the original examination. Examples include severe illness, natural disasters, and family emergencies
Supporting evidence a legal document such as a doctor’s certificate, police incident report or ambulance report. Note: All supporting information must be in English
Further reading
Name View
Supplementary Examination Request - Form
Links
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Special Consideration