Welcome to ICMS
Student Handbook > Student-Academic Policies & Procedures
Print Version
Submission of Assessments

Assessments must be submitted by the due date. Written assessments should be uploaded through “TurnitIN” in MOODLE in the relevant subject (unit of study). In instances where the lecturer has requested a hard copy of the assessment, it should be handed directly to the lecturer in a nominated class time. In exceptional cases, and with prior approval, assessments may be submitted to the lecturer via the Student Services Reception Desk between 9.00am and 5:00 pm from Monday to Friday. (Strictly by appointment only)

Application for late submission of an assessment should be made by obtaining a Request for Assessment Extension form, available from Student Services, no later than two business days before the due date.

A student is required to state the reason for his/her request, and attach any supporting documentation. The form must be submitted to the Subject (unit of study) lecturer who will recommend for or against granting of extension.

If the request for extension is denied, the student must submit the assessment by the due date, or the assessment will be subject to grading penalty. The Subject (unit of study) lecturer will not accept an application for extension after the due date.

Assessments submitted after 5:00 pm will be considered as next-day submissions.

Assessments will not be accepted by Student Services Desk (without prior appointment with the relevant lecturer.) The lecturer must be on campus to receive an assessment via Student Services Desk.

Assessments will not be accepted by the General Reception in the main building at any time.

Assessments submitted after the due date and without proper approval will be subject to the following penalties:

Days Overdue Penalty Maximum achievable result
one 5% 95%
two 10% 90%
three 15% 85%
four 20% 80%
five 25% 75%
six 30% 70%
seven or more Automatic Assessment Failure 0%
NOTE: Saturday and Sunday are counted as two full days within the penalty schedule.
Supplementary Assessment due to Absence or Misadventure

Unexcused absence from any assessable task such as a class quiz, presentation, examination or Assessment submission does not warrant a supplementary assessment, and a student will be given a grade of zero for that assessment and may be given a “Fail Requirements” (FR) grade for the Subject (unit of study). An excused absence warrants an opportunity for a supplementary assessment or late submission of an Assessment. Approved supplementary examinations will be conducted in the following semester examination period. Students who are in their final semester may complete a special examination during O Week of the following semester.

Application for special consideration due to illness or misadventure should be made following the procedure for supplementary assessment due to absence or misadventure.

NOTE: Formal Leave of Absence is only required where a student is absent for a whole term. No formal request for leave of Absence is required for period less than a term.
NOTE: Students are responsible for their own attendance and need not apply for short absences. However, it is most important for students to keep in mind the College’s attendance policy which requires each student to attend at least 80% of classes in each Subject (unit of study) Attendance lower than 80% will result in a FR (Fail Requirements) grade for a Subject (unit of study).
Genuine Illness

Normally the college only requires a medical certificate after the first day of illness. However, in the instance of a student missing an assessment task, or submission deadline, a medical certificate is compulsory and must be obtained from a registered medical doctor. The medical certificate must explain the debilitating nature of the condition suffered by the student and the period during which the condition affected the student’s performance.

In the case of a missed assessment task, the certificate must be submitted to Student Services at least five days prior to the next scheduled supplementary assessment session (see below). In the case of missing a submission deadline, students must apply for late submission immediately upon return to college, at Student Services

Illness over Extended Period

In the instance of a student suffering illness over an extended period, thus affecting his or her performance such that academic achievement is poor, the student may submit a medical report to seek special consideration for supplementary assessment. The medical report is a signed statement on letterhead stationery from the College nominated doctor, explaining the debilitating nature and likely duration of the condition.

The report will be taken into account when assessing the student’s eligibility for special consideration. The student may be required to attend an interview with the Vice President - Student Services and Registrar, or the Chair of Appeals, Conducts and Grievances to assess the genuineness of his or her claim.

Genuine Misadventure

A student citing misadventure such as personal or family crisis, motor accident etc., for absence from an assessment, late submission of an assessment, or poor performance in an assessment or examination, must submit testimonial of such to Student Services immediately upon the student’s return from absence, or prior to the assessment. The Registrar may request the student to attend an interview to ascertain the genuineness of his or her claim.

Applications for special consideration may be accepted if submitted immediately following an assessment where there is insufficient time to apply prior, but not after the student has received his or her result for that assessment.

Upon submission of documentation, the student is required to complete a Request for Supplementary Assessment form at Student Services. The student will be advised whether their request has been approved or rejected. If approved, the student must attend the next scheduled session.

A student who misses an assessment must apply for supplementary assessment no later than five days following the due date of the assessment task. Students must provide evidence (e.g. Medical Certificate). If a student applies after the next scheduled session, or does not attend the session required, a zero grade will be awarded for the assessment.

Supplementary Final Assessment

Supplementary final assessments will only be granted in extenuating circumstances. See section about Supplementary Assessment due to Absence or Misadventure. Supplementary final assessments normally take the form of an examination.

An Assessment may only be given as a supplementary assessment for a student who is unable to attend ICMS for an examination due to immediate departure for industry training or following completion of studies. Application for distance supplementary assessment must be made in writing to the Head of Student Services or the Chair of Academic Conduct (Appeals & Disputes) and the student is required to submit a copy of his/her flight ticket and/or contract of employment.

Assessment Feedback

Feedback on students’ assessment performance is an important element in their learning. Its purpose is to justify to students how their mark or grade was derived, as well as to identify and reward specific qualities in their work, to recommend aspects needing improvement, and to guide students on what steps to take.

Feedback should provide students with information about strengths and weaknesses of responses, the outcomes achieved and students’ performance in relation to standards and to other students. For students, effective feedback on responses to assessment tasks should include:

  • what was expected from the task
  • focus around course and subject learning outcomes
  • meaningful information about the quality of work
  • clear statements about how to improve
  • correction of misunderstandings
  • reinforcement of what has been done well
  • guide students to become independent and self-reflective learners

To benefit student learning, feedback needs to be:

  • Timely: Give feedback while the assessed work is still fresh in a student's mind, before the student moves on to subsequent tasks.
  • Meaningful: It should target individual needs and be linked to specific assessment criteria. Students should expect to receive constructive feedback within seven (7) working days past the due date of an assessment and well before another assessment is due in the same subject (unit of study).

Assessment Weighting

  • Group assessment/s can only make up 25% of the total weighting for a subject;
  • No individual assessment can be worth more than 60% (with the exception of Industry training subject IND201).


Assessment plays an essential role in shaping student learning. Good assessment practices judge levels of performance, support student learning and are an integral component of course and program design. Assessments are critically aligned with the learning outcomes and the content of the unit of study.

This policy applies to all ICMS undergraduate and postgraduate students currently enrolled in a course of study.

An assessment is an information gathering process with the aim of improving, evaluating and understanding students’ learning to determine how well performance matches the expectations and learning outcomes of the unit. Assessments that make up a component of the total score for a unit at ICMS have clear criteria highlighting the learning objectives; outcomes and expectations to achieve a particular grade.

Assessments can be formative or summative.

Assessment Type Description Examples
Formative Assessment Formative assessment is the gathering of data on student learning during an instructional or classroom encounter. It helps to identify concepts or skills that students are not learning well, and to take steps to improve student learning while the course is still in progress.
  • Homework Exercises
  • Learning Activities
  • In Class Group Activities
  • Journal and Reflection articles
  • Assignments (when completed during the course of a unit)
SummativeAssessment Summative assessment is the gathering of data on student learning at the conclusion of a course, as a basis for judging student knowledge and skills.
  • Exams
  • Papers
  • Quizzes
  • Journals (when completed at the end of a unit)
  • Assignments (when completed at the end of a unit)